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General Venue Information

  • Freedom Room: Up to 80 people

  • Liberty Room: Up to 100 people for a wedding, or 125 people if no dance floor is needed

  • Vintage Room: Up to 400 people

    • Yes! You can book multiple rooms for your event to accommodate larger groups or to create separate areas for different activities. Please check availability with us to ensure the spaces you want are open for your date.

    Our venue has ample on-site parking and can accommodate your guests’ needs. For larger events, especially when multiple rooms are rented, we can help coordinate parking to ensure everyone has a convenient spot.

    Vendors

    The Bells Event Center does not provide in-house catering.


    We proudly partner with Cranks, our preferred catering vendor. Choosing Cranks waives the off-site catering fee. We recommend Cranks because they offer a wide range of pricing options, a diverse array of cuisines, and full-service packages including linen, china, silverware, and glassware, making event planning seamless and convenient. Check them out here.


    Clients who wish to work with other third-party caterers may do so, subject to an off-site catering fee. All external caterers must be approved by The Bells Event Center and provide the necessary licenses and certifications to ensure a safe and successful event.

    Yes! We allow food trucks, food carts, and pop-up vendors such as coffee carts for events. These vendors are considered third-party caterers and are subject to the same approval requirements, licensing, and applicable fees as other external catering providers.

    Events at The Bells Event Center conclude at 11:30 PM. All DJs, live bands, and other entertainment must wrap up by this time to allow for a smooth and timely event close.

    No, you’re free to choose the vendors that best fit your vision. We also offer a curated list of trusted preferred vendors for catering, entertainment, and other event services, which many clients find helpful when planning their event.

    Bar

    Our bar packages offer a variety of options depending on the tier you choose. We’d be happy to provide a **full list of beverages and package pricing** to help you select the best option for your event—just reach out to us!

    The Bells Event Center has their liquor license, so we’ve got your bar covered! We require all alcohol on-site to go through our bar services. If anyone is discovered sneaking in their own alcohol, it will be immediately confiscated.

    We require our bar services to end 30 minutes prior to your event end time.

    Yes! You can choose up to two signature drinks to offer at your bar.

    We recommend using the liquor included in your package, and your drinks should use mixers that match your selected bar package.

    If you’d like to get creative with a fun signature drink using specialty alcohol, just reach out to us for pricing and more details.

    Planning

    Typically, we will meet for a tour of the venue and to answer any general questions about booking.
    The second meeting, which is the planning session, usually takes place about two months before your event. During this session, we’ll discuss any add-on packages, bar services, and finalize the floor plan with your accurate guest count.
    If you feel additional planning sessions are needed, we’re happy to accommodate you. We’re available Monday through Friday, can sometimes schedule by appointment on Saturdays, and are always reachable by phone or email.

    During the planning session, we go over all the details to make sure your event runs smoothly. This includes reviewing your floor plan, discussing any add-on packages and bar services, and exploring decor options, whether in-house or from a third-party vendor. We’ll also gather information about additional vendors—like your DJ, band, live entertainment, photo booth, photographer, florist, and more—so we can coordinate with them and make sure everything comes together perfectly.

    Your guest count and any add-on selections are due no later than two weeks before your event. This helps us get everything ready so your day goes off without a hitch!

    Weddings

    Yes! You are welcome to have your ceremony off-site. We can help coordinate the timing and logistics so your celebration at our venue flows smoothly with your off-site ceremony.

    The fee for an on-site ceremony depends on the ceremony location you choose. We offer a few different options, and the cost can also vary based on factors like guest count, décor, and any additional add-ons.

    We love having furry friends be part of the “I do’s”! They’re more than welcome to attend the ceremony on a leash with a handler, but once the ceremony ends and we move on to cocktail hour and the reception, we ask that they paws for the rest of the celebration and head home.

    If you’d like to have your rehearsal dinner here, you would need to rent the venue for that additional day.

    We do offer an on-site rehearsal at no charge regardless of whether you’re having a rehearsal dinner, so you and your wedding party can feel confident and prepared for the big day.

    Yes! We include a Wedding Host who will be on-site to make sure your big day goes off without a hitch.


    Your Wedding Host will be your main point of contact for you, your vendors, and any setup crew. They’ll help manage the building—adjusting the AC or heat, dimming lights at the right times, tidying up any messes, keeping your timeline on track, and answering questions from you or your vendors.


    Just a heads-up: The Bells Event Center staff aren’t responsible for setting up any items that don’t belong to the venue.

    Events

    Absolutely!

    We require the Non-Profit to provide us with a MI Sales Tax Exemption form.

    Yes! Our venue provides A/V equipment—including a speaker, microphone, projector and screen, and a sound board—for an additional rental fee.

    Yes! We include an Event Host who will be on-site to make sure your event goes smoothly.
    Your Event Host will be your main point of contact for you, your vendors, and any setup crew. They’ll help manage the building—adjusting the AC or heat, dimming lights at the right times, tidying up any messes, keeping your event timeline on track, and answering questions from you or your vendors.
    Just a heads-up: The Bells Event Center staff aren’t responsible for setting up any items that don’t belong to the venue.

    The Bells Event Center is a versatile space that can host a wide variety of events, including weddings, corporate events, fundraisers, birthday parties, anniversaries, holiday parties, and more. Whether it’s a formal gathering or a casual celebration, we can help create a memorable experience for you and your guests.

    Set-up / decor

    Your room rental includes 2 hours for setup and 1 hour for tear-down the day of your event. This gives you plenty of time to get everything ready before your event and wrap up afterward.

    Typically, table linens are rented by you through your caterer or a third-party rental company. However, we can provide linens for an additional fee—please contact us for pricing!

    The most cost-effective option is to rent plates, cups, silverware, and other tableware through your caterer or a third-party rental company. We can provide these items for an additional rental fee if needed.

    Your room rental includes banquet chairs, round tables, 6-foot tables, and buffet tables. Room configurations are customizable, and our Bells Event Expert will work with you to plan the layout and maximize the space for your event.

    We do not allow decorations to be nailed or screwed into the walls or ceiling.
    If you’d like to hang decorations from the ceiling, they must be hung by our staff or a third-party vendor for safety and liability reasons. Please discuss this during your planning meeting so we can include it in your final costs. We have a vendor we highly recommend who does an amazing job!

    Vendors can enter the space during your scheduled setup window, which includes the 2 hours of setup included in your room rental. If your vendors need access outside of that window, please let us know in advance so we can coordinate.

    Payment

    Our venue rental price varies depending on which space you choose to rent, the day of the week and month you’d like to book, as well as the time of day you’d like to book. As there are many variables factoring into venue rental pricing, we ask that you contact us today for the most accurate pricing for your event!

    Your booking deposit is due at the time of reservation. We cannot hold your date until your deposit is made.
    This deposit will secure your date in our calendar and be applied towards your venue rental fee.

    Yes, a security deposit is required no later than 60 days from your event. We do not cash the check unless damages occur, and it will be returned to you after the event if everything is in order.

    The Total Contract Balance will be due in full 2 weeks prior to the date of the event. Any overages will need to be allocated toward the event.
    If the event occurs within forty-five (45) days of the contract signing, the Total Contract Fee is due at the time of the contract signing.

    Payment must be made via personal or business check, cashier’s check or money order, cash, or credit card. Payments must be made payable to: The Bells Event Center.
    A 4% service charge will be added to each credit card payment. Additional fees may apply for returned checks.